Payroll Manager (80% - 100%)

We are looking for a

to join our dynamic Finance Team in Zurich. As part of our team, you will contribute to ensuring smooth and efficient payroll processes within the firm.

Responsibilities:

Payroll and Insurance Administration

• Oversee the end-to-end payroll process for the Zurich site and coordinate payroll for the Singapore office in collaboration with the payroll provider
• Serve as the main contact point for employees regarding social security and payroll-related inquiries.
• Manage and update employee data in coordination with the HR department for ongoing changes, including employee entries and exits, ensuring accurate data flow for salary processing.
• Handle all interactions with social insurance providers, including AHV registrations, accident insurance, daily sickness benefit forms, IV forms, ALV forms, and more.
• Independently manage and verify monthly and annual settlements for social insurance (AHV, accident insurance, pensions, withholding taxes).
• Conduct administrative work in relation to the pension fund, including registrations, changes (e.g., salary adjustments, marital status changes), and pension applications.
• Administer child and education allowance files for the family compensation fund.
• Record employee changes in the payroll system, prepare salary statements, and manage withholding taxes and electronic salary transfers.

Finance tasks

• Manage the booking of the monthly payroll in the financial accounting as well as the booking of all invoices and cash receipts related to payroll.
• Participate in budgeting and year-end closing processes.
• Support the CFO with financial reporting, including monthly statistics.
• Compile and report official and internal statistics (e.g., wage structure surveys, employment statistics).
• Assist the accounting and finance department in both locations, Zurich and Geneva .
• Assist in the revision of salary accounting and the preparation of annual statistical reports to authorities.
• Administer credit card accounts (applications, cancellations, changes).
• Manage the professional liability insurance queries.

Qualifications:

• Minimum of 5 years of experience in payroll management and financial accounting is a must
• Proven experience in payroll administration, social security, insurance, and financial reporting.
• Strong organizational and time-management skills.
• Proficiency in payroll systems (Infoniqa, Swiss Salary) and MS Office (Excel, Word, etc.).
• Familiarity with Swiss payroll and social security regulations is a must.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• German and English fluently, French language proficiency is a plus.
• A collaborative mindset and ability to work closely with various teams, especially the Geneva office.

Benefits:

Attractive Working Conditions – We offer you a modern working environment with a comprehensive social insurance package, an attractive pension scheme with fair cost-sharing, and a variety of benefits to support your health and work-life balance – including Pilates classes and other sports activities.

Team Spirit & Collegial Atmosphere – You will become part of a committed, dynamic, and supportive team characterized by mutual support, trust, and an open "you" culture. We place great value on professionalism combined with a warm, respectful working relationship.

A Forward-Thinking Employer – As a leading business law firm with an international focus, we not only offer you an inspiring professional environment, but also the opportunity to actively shape your career in a firm with a strong reputation, clear values, and a sustainable outlook.