The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO focused on improving intellectual property (IP) protection. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.
Vacancy Number:
2026/03
Starting date:
1 April 2026 or upon mutual agreement
Reporting to:
Reporter General, Executive Director
Cooperating with:
Reporter General Team, General Secretariat Team, various AIPPI Committees, individual AIPPI members, Congress and Event speakers, internal and external experts, government agencies
Your tasks:
- Provide day-to-day operational and administrative support to the Reporter General Team, preparation and coordination of meetings, agenda and minutes
- General administrative responsibility for supporting several AIPPI Committees
- Coordinating AIPPI’s representations at government agencies
- Preparation and coordination of conference calls and meetings
- Coordination of scientific work
- Administrative support in preparation for and during AIPPI's Annual World Congress (in particular for the program, speaker management and the resolutions, monitoring budget)
- General correspondence with National / Regional Groups (e.g. study questions, coordination of questionnaires)
Your Profile:
- Secretarial, commercial diploma, or vocational baccalaureate is welcome
- Minimum of 10 years of work experience in executive assistance, office administration function or in a supporting role for a decision-making or scientific body
- Hands-on, solution-driven mindset with an excellent structured approach and ability to adapt quickly to various situations
- Strong written and verbal communication skills in a highly professional manner for an international business environment
- Ability to work precisely and independently within tight deadlines
- Desire to learn and implement knowledge across tasks and workflows.
- Hospitality or event management experience is advantageous but not essential
- Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
- Fully proficient with MS office tools (Outlook, Word, Excel, etc.)
- Eligible for Swiss work permit
- Willing and able to travel to AIPPI’s Annual Congresses and to various smaller meetings occasionally and probably on 1-2 occasions per year
Salary:
A competitive salary in line with the candidate’s qualifications and experience
Application:
Please send your complete application documents (CV, cover letter, work certificates, etc.) until 31.03.2026